Put on an event

What are the benefits of running an activity through DSD?

The main benefit of running is DSD activity is the free promotional avenues it offers. Not only will your activity be added to the official DSD calendar, but it will also be advertised via the UEA SU Ssocial media accounts, in various newsletters around campus (including both the DSD newsletter and the accommodation newsletter), and on digital screen and poster boards around campus (note that this will only happen once campus has opened back up again after lockdown). 

You will also be provided with support and advice around how to best run your activity, we will offer as much or as little as you need.  But feel free to ask us any questions you may have.

How do I submit my idea?

If you are interested in running your own DSD event, please fill in the application form below. This equips us with all the necessary information that we will use to support you and promote your activity. Please provide as much detail as possible on this form and ensure you submit your application at least two weeks before the intended day of your event to allow time to review and promote your event effectively.  

You’ll also need to send in a JPEG or PNG image that will be used to promote your event via the SU and DSD website. Please send these files to As all activities must be online please refer to the safety hub for further information.

Online events can come in many forms, but here are a few examples:  

  • A webinar/demonstration via Microsoft Teams  

  • A video to upload to YouTube about your chosen topic I.E., make up or baking tutorial 

  • A conference comprising of various talks throughout an entire day/weekend (this will take time to organise as it is a large undertaking so please make sure you give yourselves and the DSD team plenty of notice and time before an event like this took place) 

  • A video stream where the audience can join in through the chat function, this could be done via Facebook, Instagram live or Twitch  

  • A meetup inside a multiplayer video game so you and attendees can play as a group. There are many games where this would be possible, for example an online ‘Pimp my Barrow’ happened via Minecraft at the end of the 2019-20 academic year.  


Ready to begin? Send us your idea by completing the application form below! 


You can also apply for up to £30 in funding to help you with getting equipment for your event. In order to get this funding, you must first apply for it and get a confirmation email from the DSD team. The funding will then be released to you after your event happens if you adhere to the following steps:  

  1. Let us know how many people attended your event – for an online event this would be the amount of people who came to/viewed your event, but for face-to-face event please complete a DSD register.   

  1. Take picture or video of your event (this can be in the form of screen capture if you are running an online event) 

  1. Keep the receipts/invoices for everything purchased for your event (photos of receipts are acceptable) 

  1. Send all of these documents to within two weeks of your event taking place. The sooner you send them in the sooner the funding can be released to your student group. Once the funding is released to your society, you can then raise a claim via the app for the money to be sent to the specific member who bought the products.


What happens next?

  1. Submit your event details for us to review 

  1. We will contact you within 3-5 working days to let you know if your funding application has been successful (if applied for) and/or details of how we think we can help promote your event using as many of the promotional routes listed above as we can. 

  1. If you have created your own promotional materials, or plan to, the DSD logo, to add to your materials, can be found through the link at the bottom of the page. Please then send the completed materials to us at least a week before your event to allow for enough time to properly market your activity. If you need help creating marketing materials, we can help you do this. 

  1. We will guide you through how to add your activity to the website or ask for you to send us through the link to your activity on the website if you feel comfortable doing this yourselves. 

  1. We will keep in touch leading up to the event and after the event so that we can keep updated with registration numbers and attendee numbers at your event and suggest ways in which you might be able to boost numbers in the future. 

  1. Once the event has come to an end, we’ll kindly ask for some pictures of your event and work together to come up with new ideas of events that you may be interested in putting on through DSD in the future. 

Helpful Resources 

If you need help with various aspects of creating your DSD event, please see the relevant resource below. 

DSD Resource Pack